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Your All-in-one Coworking Management Tool
Post-COVID trends are bringing with them new challenges and opportunities. HotDesk+ has built the coworking management software that brings the leaders, the thinkers and the doers back together once again – without the admin or the headaches. Getting the world back to work safely and smoothly.
Clients
Tried & trusted
Here are just a few of the companies taking advantage of the benefits of HotDesk+
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The rocketing of the gig economy has caused demand for coworking spaces to shoot up with it. Make sure your organisation is in the midst of the action. Empower employees and remote workers with flexibility and efficiency, through coworking management software designed around you and your people. Effortlessly automate hot desks, meeting rooms, pods and equipment to get things moving again without the paperwork. And, with live tracking and availability monitoring, workers can be confident that the space is following all COVID restrictions, knowing they’re safe whether they’re working on a solo project or collaborating with others.
Packed with the features that matter to any modern professional, the HotDesk+ coworking management tool is key to optimising a shared working space in these challenging times. Set it up to mirror your office needs and integrate it with your existing systems to make every detail work for you.
- On-the-day & future bookings
- Manage multiple rooms in one system
- Monitor room and desk availability in real-time
- Reserve rooms remotely
- Regular reporting for an overview of activity
Team
from € 89
per month
included:
COVID-19
- Social distancing
- Real-time contact tracing
Office Management
- Desk management module
- Complete meeting room management module
- Hotelling/hotdesks or permanent seat management incl. remote working
- Integrated floor plans including zones or neighbourhoods
- Book and check-in on desktop or Android/IOS
- Global approval workflow
Security & Access
- Secure browser, IOS and Android apps
- Fully encrypted on cloud
- Permission module
Reporting & Utilisation
- Real-time Reporting / utilisation module
Setup & Support
- Live Chat support
- Initial one time set up of users and rooms and desks
- Manual / bulk user load
Medium
from € 249
per month
included:
COVID-19
- Social distancing module
- Real-time contract tracing
Office Management
- Desk management module
- Complete meeting room management module
- Hotelling/hotdesks or permanent seat management incl. remote working
- Integrated floor plans including zones or neighbourhoods
- Book and check-in on desktop or Android/IOS
- Global approval workflow
- Bike/car parking module
Security & Access
- Secure browser, IOS and Android apps
- Fully encrypted on cloud
- Permission module
- Single Sign On (SSO) incl. for Azure, Google, SAML & Okta
Reporting & Utilisation
- Real-time Reporting / utilisation module
Setup & Support
- Live Chat support
- Initial one time set up of users and rooms and desks
- Manual / bulk user load
- Azure AD integration
Professional
from € 499
per month
included:
COVID-19
- Social distancing module
- Real-time contract tracing
- COVID-19 self-certification, reporting & workflow
Office Management
- Desk management module
- Complete meeting room management module
- Hotelling/hotdesks or permanent seat management incl. remote working
- Integrated floor plans including zones or neighbourhoods
- Book and check-in on desktop or Android/IOS via QR Code
- Global approval workflow
- Bike/car parking module
- Multi-language (at user level)
Security & Access
- Secure browser, IOS and Android apps
- Fully encrypted on cloud
- Permission module
- Single Sign On (SSO) incl. for Azure, Google, SAML & Okta
Reporting & Utilisation
- Real-time Reporting / utilisation module
Setup & Support
- Live Chat support
- Initial one time set up of users and rooms and desks
- Manual / bulk user load
- Azure AD integration
- API integrations
Enterprise
POA
per month
included:
COVID-19
- Social distancing module
- Real-time contract tracing
- COVID-19 Self-Certification, reporting & workflow
Office Management
- Desk management module
- Complete meeting room management module
- Hotelling/hotdesks or permanent seat management incl. remote working
- Integrated floor plans including zones or neighbourhoods
- Book and check-in on desktop or Android/ iOS via QR code
- Global approval workflow
- Bike/car parking module
- Multi-language (at user level)
Security & Access
- Secure browser, IOS and Android apps
- Fully encrypted on cloud
- Permission module
- Single Sign On (SSO) incl. for Azure, Google, SAML & Okta
Reporting & Utilisation
- Real-time Reporting / utilisation module
Setup & Support
- Live Chat support
- Initial one time set up of users and rooms and desks
- Manual / bulk user load
- Azure AD Integration
- API Integration
Monitor, optimise & scale with coworking software
Make the most of your time and resources by automating day-to-day processes. The HotDesk+ coworking software provides a full-picture view of any coworking space, for remote monitoring and booking. User-intuitive reporting shows you exactly how the space is being used, helping you spot opportunities for improvement and keeping track of leads. With this fresh perspective on space management, scaling up or down in a way that meets the real needs of your visitors becomes easier. Escape the chaos of spreadsheets and phone calls; streamline everything in one simple interface.
Frequently Asked Questions
Does your system integrate with Office 365?
Yes, we can integrate with your SSO, AD and calendar.
We are a global company, can users view the application in their local language?
Absolutely, we currently have 11 live languages with more being added all the time. A team member in France could see the application in French, someone in India in Hindi and in the UAE in Arabic all at the same time. It is a user setting not a global setting.
Do you have Single Sign On (SSO)
Yes, we have SSO for many providers including allowing 2FA and MFA in your secure encrypted tenant.
How much do you charge for uploading floorplans?
Our prices include the initial upload of your floorplans. However, we also offer tailored support packages for our larger clients. For larger clients we offer implementation services to rollout the product across your offices.
How long does it take to implement?
For under 500 desks we can get your environment up and running in less than a week post contract signing (this is dependent on number of clients currently being onboarded).
Can I add offices from different time zones in the same environment?
Absolutely, HotDeskPlus enables you to have global mobility. We have clients with offices in more than 100 different cities across North America, Europe and Asia!
If I need support or assistance, will I get help in my local time?
Yes, we have 24h support from Monday through Friday in all time zones. We also have a chatbot available 24/7 to assist with anything that you need.
Does your software integrate with calendars? (Google, Outlook, iCal)
Yes, your desk booking will appear on your calendar and your meeting room booking too. You can even edit or delete your booking and your calendar will automatically update.
Do you have a mobile app? How much does it cost?
Our mobile app is free and available for Android and iOS users. Our app is intuitive and requires no training.
Where are you based?
We are based in the United Kingdom and Australia, with global teams in Europe and covering the rest of the world. Our teams work from different locations to cover all time zones. You will always have someone available in your local time to ask questions or if you need any assistance.
Are you able to limit the office capacity from your tool?
Absolutely, as part of our covid response features, we introduced this feature to help our clients comply with Government regulations. If your local government is advising you to only have 25% or 50% of your work force at the office, you can easily update this in real-time in the settings.
Do you integrate with access control hardware?
We have an API which can be linked to various systems. One of our team can discuss your exact requirements with you.
How long have you been in the market?
Our former parent company has been building bespoke facilities management software for some of the world’s largest companies for almost two decades. HotDeskPlus was created in 2018 to provide a simple intuitive cost effect office management system.
What happens if my floorplan changes along the way? Do I have to ask you to do it?
A user with an admin access will be able to make all of those changes. We provide an admin guide and tutorial videos to help your admin doing this. However, if you’d like us to do this for you, you can ask us about our managed support services.
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Start your FREE trial today!
Find out how HotDesk+ can not only optimise your space, but also improve your employees’ wellbeing and productivity. Request your no-obligation free trial of our desk, meeting room and parking management software.
